The Business Master (4th Edition)

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SHAREWARE TRACKER V3.0 Copyright 1993 BlueCollar Software, Inc. For Support,..... Bill Sturgell BlueCollar Software 1323 South Route 68 Urbana, OH 43078 USA Call this number,..... (513) 653-8388 Between 4:00PM and 8:00PM EST,....please. Or use CompuServe mail, ID number,..72630,1714 _______ ____|__ | (R) --| | |------------------- | ____|__ | Association of | | |_| Shareware |__| o | Professionals -----| | |--------------------- |___|___| MEMBER TABLE OF CONTENTS Record Keeping . . . . . . . . . . . . . . . . . . . . . . 1 Registered Users . . . . . . . . . . . . . . . . . . . . . 2 Edit User Information . . . . . . . . . . . . . . . . . . 5 Income From User . . . . . . . . . . . . . . . . . . . . 7 Income From Reg Service . . . . . . . . . . . . . . . . . 8 Additional Income . . . . . . . . . . . . . . . . . . . . . 10 Registration Services . . . . . . . . . . . . . . . . . . . 11 Royalty Payments . . . . . . . . . . . . . . . . . . . . . 13 Upgrades Sales . . . . . . . . . . . . . . . . . . . . . . 15 Upgrade Income . . . . . . . . . . . . . . . . . . . . . 16 Tech Support Income . . . . . . . . . . . . . . . . . . . . 17 Tech Support Payment . . . . . . . . . . . . . . . . . . 18 Subscription Income . . . . . . . . . . . . . . . . . . . . 19 Subscription Payments . . . . . . . . . . . . . . . . . . 20 Source Code Income . . . . . . . . . . . . . . . . . . . . 21 Other Income . . . . . . . . . . . . . . . . . . . . . . . 23 Submissions . . . . . . . . . . . . . . . . . . . . . . . . 24 Expenses . . . . . . . . . . . . . . . . . . . . . . . . . 27 Author Database . . . . . . . . . . . . . . . . . . . . . . 29 Dealer Database . . . . . . . . . . . . . . . . . . . . . . 32 Business Status . . . . . . . . . . . . . . . . . . . . . . 36 Registration Info . . . . . . . . . . . . . . . . . . . . . 40 To Exit . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Letters, Labels, & Reports . . . . . . . . . . . . . . . . 45 Printer Setup Utility . . . . . . . . . . . . . . . . . . . 46 User-Defined Reports . . . . . . . . . . . . . . . . . . . 49 Letters . . . . . . . . . . . . . . . . . . . . . . . . . . 51 To Registered Users . . . . . . . . . . . . . . . . . . . . 56 With Submissions . . . . . . . . . . . . . . . . . . . . . 57 To Authors . . . . . . . . . . . . . . . . . . . . . . . . 58 To Vendors & BBSs . . . . . . . . . . . . . . . . . . . . . 59 Labels . . . . . . . . . . . . . . . . . . . . . . . . . . 60 To Users . . . . . . . . . . . . . . . . . . . . . . . . . 61 For Submissions . . . . . . . . . . . . . . . . . . . . . . 62 To Vendors . . . . . . . . . . . . . . . . . . . . . . . . 63 To Authors . . . . . . . . . . . . . . . . . . . . . . . . 64 Other Label Printing . . . . . . . . . . . . . . . . . . . 65 Reports . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Income . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Registered Users . . . . . . . . . . . . . . . . . . . . . 68 Registration Service . . . . . . . . . . . . . . . . . . . 69 Royalties . . . . . . . . . . . . . . . . . . . . . . . . . 70 Upgrade Sales . . . . . . . . . . . . . . . . . . . . . . . 71 Technical Support Sales . . . . . . . . . . . . . . . . . . 72 Subscription Sales . . . . . . . . . . . . . . . . . . . . 73 Source Code Sales . . . . . . . . . . . . . . . . . . . . . 74 Other Income . . . . . . . . . . . . . . . . . . . . . . . 75 Expenses . . . . . . . . . . . . . . . . . . . . . . . . . 76 Data . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Registered Users . . . . . . . . . . . . . . . . . . . . . 78 Submissions . . . . . . . . . . . . . . . . . . . . . . . . 79 Dealers . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Authors . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Utilities . . . . . . . . . . . . . . . . . . . . . . . . 82 Set Reg Number . . . . . . . . . . . . . . . . . . . . . . 83 Sort Files . . . . . . . . . . . . . . . . . . . . . . . . 84 Color Selection . . . . . . . . . . . . . . . . . . . . . . 85 Print User's Manual . . . . . . . . . . . . . . . . . . . . 87 Registration Form . . . . . . . . . . . . . . . . . . . . . 88 Hot Key Summary . . . . . . . . . . . . . . . . . . . . . . 89 F1 = Help . . . . . . . . . . . . . . . . . . . . . . . . 90 F2 = Help Topics . . . . . . . . . . . . . . . . . . . . . 91 F3 = Phone Numbers . . . . . . . . . . . . . . . . . . . . 92 F4 = Appointment Calendar . . . . . . . . . . . . . . . . 94 F5 = Calculator . . . . . . . . . . . . . . . . . . . . . 97 F10 = Indexing . . . . . . . . . . . . . . . . . . . . . . 99 =================== OMBUDSMAN STATEMENT =================== The ASP Board has set up an office of Ombudsman and appointed an ASP member as Ombudsman. The Ombudsman's sole role is to mediate disputes between ASP members and their customers. The Ombudsman reports to the Board situations where he/she feels Board action or knowledge is appropriate. "This program is produced by Bill Sturgell of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442 or send a CompuServe message via CompuServe Mail to ASP Ombudsman 70007,3536." Shareware Tracker v3.0 Page 1 ============================================================================== Record Keeping =============== This is the menu option where all of your data will be stored. Press <Esc> to exit the program. Press <Enter> to see a list of Menu Options. Page 2 Shareware Tracker v3.0 ============================================================================== Registered Users ================ ╔═════════════════════════════════════════════════════════════════════════╗ ║ Registered Users Screen ║ ╠════════════════════════════════════╤════════════════════════════════════╣ ║ Registration Number: ■■■■■■■■■■■■│ Date of Registration: ■■■■■■■■ ║ ╟────────────────────────────────────┤ Shipped Date........: ■■■■■■■■ ║ ║ User Information.: ■■■■■■■■■■└────────────────────────────────────╢ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ Home: ■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ Work: ■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ Ext: ■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■ ║ ╟─────────────────────────────────────────────────────────────────────────╢ ║ Program Name & Version: ■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ Registrations from....: ■■■■■■■■■■■■■■■■■■■■ ║ ║ User..........: ■■■■■■■■■■ Additional Inc: ■■■■■■■■■■ ║ ║ Service.......: ■■■■■■■■■■ Total of Order: ■■■■■■■■■■ ║ ╟─────────────────────────────────────────────────────────────────────────╢ ║ Requested Disk Size...: ■■■■■■■■ Subscription Exp. Date: ■■■■■■■■ ║ ║ Version Sent to User..: ■■■■■ Tech Support Exp. Date: ■■■■■■■■ ║ ║ Notes.................: ■■■■■■■■■■ Source Code Included?.: ■■■ ║ ║ SWV Received from.....: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ╚═════════════════════════════════════════════════════════════════════════╝ How do you get out of here? Press <ESC> until a pop-up appears and asks you if you wan to EXIT. Pressing <ESC> from any screen in the program will get you back to "From Whence You Came". Selecting this menu option brings up a browse window. If the file is empty, you will automatically be put into a screen for adding your first record. But let's start with the browse window. You only see the first couple of fields when it comes up. By pressing the Arrow keys you can move to the right, left, down, or up in order to see all the records and fields in your databases. Page up, down, home , and end will also move you through the window. While in the Browse you can change indexing. Press F10 to see a pop-up of the indexes available. Use the arrow keys to highlight the one you want and press <Enter>. You can use the arrow keys to move to the field containing the index condition before or after you select the new index. If you want to search for the name of a user, index on the user's name and type in some or all of it. Then press <Enter>. If you only typed in a few letters of the name ('stu', for example), the program will seek the first person whose name starts with 'Stu'. The same hold true for all the Shareware Tracker v3.0 Page 3 ============================================================================== indexes. ADDING A RECORD <INS>:..Use the Insert key when you want to add a record to your files. This will open a screen to enter your data. EDITING A RECORD <Enter>:..First highlight the record you wand to edit and press <Enter>. The screen will look different than when you add a record. An '==>' is visible at the first field. Using the arrow keys move to the field you want to edit and press <Enter>. This will allow you to edit the field. Press <Enter> again and the '==>' will re-appear. Edit all the fields you need and press <ESC> to accept, re-try, or cancel you edits. DELETING A RECORD <DEL>:..Highlight the record you want to delete and press the <DEL> key. Reg # ----- The registration number will be automatically incremented each time you enter a new user. If the displayed number is satisfactory, just press <ENTER>. You can type in another registration number if you wish, but if you want to increment from the new number, you must go to the "Set Reg Number" in the "Utilities" menu and set the new number there. The program will not allow two identical numbers in the database. Date Registered --------------- Type in the date this registration was received or the registered version was sent to the user, whichever you prefer. Shipped Date ------------ Enter the date you sent the registered version to this user. If you send this user an upgrade and enter that information in the 'Upgrade Sales' option, this field will be automatically updated to show the date the upgrade was shipped. Program Name & Version ---------------------- Page 4 Shareware Tracker v3.0 ============================================================================== Type in the name and version of the program the user is registering, if it is not already in your program file. If it is the first time anyone has registered a new program or version, a box will appear telling you the program is not in the file, a box will appear telling you this. and ask you if you want to add it. If you have not made a typo, select <Yes>, and press <ENTER>. Another box will appear to allow you to check your typing, if it is correct, press <ENTER>, and the program will be added to your file. If the program is already in the file, press <ENTER> in the blank 'Name and Version" field. A listing of all your programs will appear. Use the arrow keys to select the program and version this user is registering. "Shareware Tracker" will pop it into the field. It'll save you a little typing and keep your information consistant in the other modules tied to this one. Income From ----------- Select where this registration's income came. If it came from the user, it will update the 'profits' and 'registration info' files immediately. But if it came from a registration service, this income will not by updated until you receive your payment from the service and enter it into the 'Other Income' database. Disk Size --------- Use the down arrow key to select the disk size this user requested, press <Enter>. Last Version ------------ Regardless of the version the user registered, enter the last version that has been sent to this user. This field can be very useful when sending out upgrade notices. Shareware Tracker v3.0 Page 5 ============================================================================== Received From ------------- Enter the dealer, BBS, or from whom this user obtained his/her copy of the shareware version of your program. Edit User Information --------------------- ╔═════════════════════════════════════════════════════════════╗ ║ Registered User Information ║ ╠═════════════════════════════════════════════════════════════╣ ║ Last Name.: ■■■■■■■■■■■■■■■■■■■■ ║ ║ First Name: ■■■■■■■■■■■■■■■ Middle Initial: ■ ║ ║ Company...: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ Street....: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ City......: ■■■■■■■■■■■■■■■ State: ■■■■■■■■■■■■■■■■ ║ ║ Zip or Postal Code...: ■■■■■■■■■■ ║ ║ Country...: ■■■■■■■■■■■■■■■■■■ ║ ║ ║ ║ Home Phone: ■■■■■■■■■■■■■■■■■■■■■■ ║ ║ Work Phone: ■■■■■■■■■■■■■■■■■■■■■■ Extension: ■■■■ ║ ╚═════════════════════════════════════════════════════════════╝ Last Name --------- Type in the last name of the registered user. First Name ---------- Type in the first name of the registered user. M.I. ---- Type in the middle initial of the registered user. Page 6 Shareware Tracker v3.0 ============================================================================== Company ------- Type in the name of the company , if applicable. Street ------ Type in the street address. City ---- Type in the city. State ----- Type in the name of the State, or Province, or whatever. Zip Code -------- Type in the Zip or Postal Code. Country ------- Enter the country. If it is not the country where you are living. Home Phone ---------- Type in the home phone number of the registered user. Work Phone ---------- Type in the work phone number of the registered user. Shareware Tracker v3.0 Page 7 ============================================================================== Extension --------- Type in the extension of the work phone, if applicable. Income From User ---------------- ╔══════════════════════════════════════════════════════════════════╗ ║ Registration Paid By User ║ ╠══════════════════════════════════════════════════════════════════╣ ║ Number of programs ordered......: ■■■ ║ ║ Cost per program................: ■■■■■■ Total: ■■■■■■■■■■║ ║ Number of site licenses ordered.: ■■■ ║ ║ Cost per site license...........: ■■■■■■ Total: ■■■■■■■■■■║ ║ Shipping paid by user...........: ■■■■■■ ║ ║ Tax paid by user................: ■■■■■■ ║ ║ ║ ║ Total paid by user..............: ■■■■■■■■■■ ║ ║ ║ ╚══════════════════════════════════════════════════════════════════╝ Number of Users --------------- Enter the number of registrations for this order. Registration Payment -------------------- Type in the amount of registration fee paid by the user. # of Site Licenses ------------------ Enter the number of site licenses for this registration. Cost of Site License -------------------- Enter the cost of EACH site license. Page 8 Shareware Tracker v3.0 ============================================================================== Shipping -------- Enter the amount of shipping with this registration. Tax --- Enter the amount of the tax paid by this user, if any. Income From Reg Service ----------------------- ╔═════════════════════════════════════════════════════════════════╗ ║ Registration Paid Through Registration Service ║ ╠═════════════════════════════════════════════════════════════════╣ ║ Number of programs ordered......: ■■■ ║ ║ Cost per program................: ■■■■■■ Total: ■■■■■■■■■■ ║ ║ Number of site licenses ordered.: ■■■ ║ ║ Cost per site license...........: ■■■■■■ Total: ■■■■■■■■■■ ║ ║ Shipping paid by user...........: ■■■■■■ ║ ║ Tax paid by user................: ■■■■■■ ║ ║ ║ ║ Total paid by user..............: ■■■■■■■■■■ ║ ║ ║ ╚═════════════════════════════════════════════════════════════════╝ Number of Users (RegServ) ------------------------- Enter the number of registrations for this order. Registration Payment (RegServ) ------------------------------ Type in the amount of registration fee paid by the user. # of Site Licenses (RegServ) ---------------------------- Enter the number of site licenses for this registration. Shareware Tracker v3.0 Page 9 ============================================================================== Cost of Site License (RegServ) ------------------------------ Enter the cost of EACH site license. Shipping (RegServ) ------------------ Enter the amount of shipping with this registration. Tax (RegServ) ------------- Enter the amount of the tax paid by this user, if any. Page 10 Shareware Tracker v3.0 ============================================================================== Additional Income ================= Add/Edit/View/Delete Additional Expenses. Shareware Tracker v3.0 Page 11 ============================================================================== Registration Services ===================== ╔════════════════════════════════════════════════════════════════════════╗ ║ Registration Service Income ║ ╠════════════════════════════════════════════════════════════════════════╣ ║ Date Received..: ■■■■■■■■ Program Name.: ■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ╟────────────────────────────────────────────────────────────────────────╢ ║ Dealer's Name..: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■ ║ ╟────────────────────────────────────────────────────────────────────────╢ ║ Number of Programs Sold: ■■■■■■ Amount of Income.: ■■■■■■■■■■ ║ ╚════════════════════════════════════════════════════════════════════════╝ This option will allow you to maintain a database of all moneys received from registration services. It will add the amount of payments to the "Business Status" files and the "Registration Info" files. Only the amount of the payment will be updated. The number of registered users was already updated from the "Registered User" file. Date Payment Received --------------------- Enter the date you received this payment from the Registration Service, or press <Enter> to accept today's date. Program Name & Version ---------------------- If this program is already in your 'Programs' database, press <ENT> while this field is blank. A list of your programs will appear. Use the arrow keys to highlight the program you received payment for and press <ENTER>. Your program will be insertesd into the 'Field' for this payment. If this program doesn't exist in your programs database, or if you typed it in differently, a box will appear asking you if you want to add this to your program list. Page 12 Shareware Tracker v3.0 ============================================================================== Received From ------------- Type in the name of the dealer, catalog, BBS, etc. where you received this payment, if the dealer is not in your 'Dealer' database. A box will appear asking you if you want to add it. If this dealer is in your database, press <ENTER> at the blank field, a browse screen will appear and you can 'search' for the dealer. The F10 key can be used to change the field you search. When you locate the dealer, highlight it and press <ENTER>. All the dealer's information will be inserted into this database. Registrations from Service -------------------------- Type in the number of registrations for this month from this service for this program. Registration Serv. Income ------------------------- This field will keep track of the registration sevice income you have. It will be incremented from the "Additional Income" option in "Record Keeping". Shareware Tracker v3.0 Page 13 ============================================================================== Royalty Payments ================ ╔════════════════════════════════════════════════════════════════════════╗ ║ Royalty Income ║ ╠════════════════════════════════════════════════════════════════════════╣ ║ Date Received..: ■■■■■■■■ Program Name.: ■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ╟────────────────────────────────────────────────────────────────────────╢ ║ Dealer's Name..: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■ ║ ╟────────────────────────────────────────────────────────────────────────╢ ║ Number of Programs Sold: ■■■■■■ Amount of Income.: ■■■■■■■■■■ ║ ╚════════════════════════════════════════════════════════════════════════╝ This option will allow you to maintain a database of all moneys received from royalty payments. It will add the amount of payments to the "Business Status" files and the "Registration Info" files. Date Payment Received --------------------- Enter the date you received this Royalty Payment, or press <Enter> to accept today's date. Program Name & Version ---------------------- If this program is already in your 'Programs' database, press <ENTER> while this field is blank. A list of your programs will appear. Use the arrow keys to highlight the program you received payment for and press the<ENTER> key. Your program will be insertesd into the 'Field' for this payment. If this program doesn't exist in your programs database, or if you typed it in differently, a box will appear asking you if you want to add this to you program list. Page 14 Shareware Tracker v3.0 ============================================================================== Received From ------------- Type in the name of the dealer, catalog, BBS, etc. where you received this payment, if the dealer is not in your 'Dealer' database. A box will appear asking you if you want to add it. If this dealer is in your database, press <ENTER> at the blank field, a browse screen will appear and you can 'search' for the dealer. The F10 key can be used to change the field you search. When you locate the dealer, highlight it and press <ENTER>. All the dealer's information will be inserted into this database. Royalties Sales --------------- This field will keep track of the number of royalty sales you have. It will be incremented from the "Additional Income" option in "Record Keeping". Royalty Income -------------- This field will keep track of the royalty income you have. It will be incremented from the "Additional Income" option in "Record Keeping". Shareware Tracker v3.0 Page 15 ============================================================================== Upgrades Sales ============== ╔════════════════════════════════════════════════════╗ ║ Upgrade Sales Screen ║ ╠════════════════════════════════════════════════════╣ ║ Registration Number: ■■■■■■■■■■■■ ║ ║ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■ ║ ║ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ╟────────────────────────────────────────────────────╢ ║ Total Payments to Date: ■■■■■■■■■■ ║ ║ Version Sent to User..: ■■■■■ ║ ╟────────────────────────────────────────────────────╢ ║ Add Payments..........: ■■■■■■■■■■ ║ ╚════════════════════════════════════════════════════╝ This option will allow you to maintain a database of all moneys received from upgrades. It will add the amount of payments to the "Business Status" files and the "Registration Info" files. Reg # ----- If you know the registration number of the user, type it in here. If you don't, press <Enter> in the blank field. A browse window will appear and you will be able to search and select the correct registration. When it is highlighted, press <Enter>. All the User's information will be added to this file. Page 16 Shareware Tracker v3.0 ============================================================================== Upgrade Income -------------- ╔════════════════════════════════════╗ ║ Upgrade Sales Information ║ ╠════════════════════════════════════╣ ║ Date of this payment: ■■■■■■■■ ║ ║ Amount paid.........: ■■■■■■■■■■ ║ ║ Version User is ║ ║ Upgrading to......: ■■■■■ ║ ╚════════════════════════════════════╝ This option will allow you to maintain a database of all moneys received from upgrades. It will add the amount of payments to the "Business Status" files and the "Registration Info" files. Date Paid --------- Enter the date of this payment. Upgrade Sales ------------- This field will keep track of the upgrade sales income you have. It will be incremented from the "Additional Income" option in "Record Keeping". Last Version ------------ Regardless of the version the user registered, enter the last version that has been sent to this user. This field can be very useful when sending out upgrade notices. Shareware Tracker v3.0 Page 17 ============================================================================== Tech Support Income =================== ╔════════════════════════════════════════════════════╗ ║ Technical Support Screen ║ ╠════════════════════════════════════════════════════╣ ║ Registration Number: ■■■■■■■■■■■■ ║ ║ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■ ║ ║ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ╟────────────────────────────────────────────────────╢ ║ Total Payments to Date: ■■■■■■■■■■ ║ ║ Expiration Date.......: ■■■■■■■■ ║ ╟────────────────────────────────────────────────────╢ ║ Add Payments..........: ■■■■■■■■■■ ║ ╚════════════════════════════════════════════════════╝ This option will allow you to maintain a database of all moneys received for technical support. It will add the amount of payments to the "Business Status" files and the "Registration Info" files. Only the amount of the payment will be updated. If Tech Support is only available for a limited time, that date of expiration will be placed in your "Registered Users" database. If payments are required for the user to maintain tech support privileges, the expiration date will be replaced in the "Registered Users" database each time a payment is made. Reg # ----- If you know the registration number of the user, type it in here. If you don't, press <Enter> in the blank field. A browse window will appear and you will be able to search and select the correct registration. When it is highlighted, press <Enter>. All the User's information will be added to this file. Page 18 Shareware Tracker v3.0 ============================================================================== Tech Support Payment -------------------- ╔════════════════════════════════════╗ ║ Technical Support Payments ║ ╠════════════════════════════════════╣ ║ Date of this payment: ■■■■■■■■ ║ ║ Amount paid.........: ■■■■■■■■■■ ║ ║ ║ ║ New expiration date.: ■■■■■■■■ ║ ╚════════════════════════════════════╝ Date Paid --------- Enter the date of this payment. Tech Support Income ------------------- This field will keep track of the technical support income you have. It will be incremented into the "Additional Income" option in "Record Keeping". If you do not charge for tech support, but it does expire after a certain time, leave this field set at "0.00" and type in the expiration date in the next field. This will show in the "Users" database when support expires. Tech Support Expires -------------------- Enter the date technical support for this user expires. This will show in the "Users" database after an entry is made here. Shareware Tracker v3.0 Page 19 ============================================================================== Subscription Income =================== ╔════════════════════════════════════════════════════╗ ║ Subscription Income Screen ║ ╠════════════════════════════════════════════════════╣ ║ Registration Number: ■■■■■■■■■■■■ ║ ║ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■ ║ ║ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ╟────────────────────────────────────────────────────╢ ║ Total Payments to Date: ■■■■■■■■■■ ║ ║ Expiration Date.......: ■■■■■■■■ ║ ╟────────────────────────────────────────────────────╢ ║ Add Payments..........: ■■■■■■■■■■ ║ ╚════════════════════════════════════════════════════╝ This option will keep track of the subscription income you have. It will be added into the "Additional Income" option in "Record Keeping". And also the "Business Status" and "Program Info" databases. Reg # ----- If you know the registration number of the user, type it in here. If you don't, press <Enter> in the blank field. A browse window will appear and you will be able to search and select the correct registration. When it is highlighted, press <Enter>. All the User's information will be added to this file. Page 20 Shareware Tracker v3.0 ============================================================================== Subscription Payments --------------------- ╔════════════════════════════════════╗ ║ Subscription Payments ║ ╠════════════════════════════════════╣ ║ Date of this payment: ■■■■■■■■ ║ ║ Amount paid.........: ■■■■■■■■■■ ║ ║ ║ ║ New expiration date.: ■■■■■■■■ ║ ╚════════════════════════════════════╝ Enter Subscription Payments. Date Paid --------- Enter the date of this payment. Subscription Income ------------------- This field will keep track of the subscription income you have. It will be incremented into the "Additional Income" option in "Record Keeping". This will show in the "Users" database when this subscription expires. Subscription Expires -------------------- Enter the date the subscription for this user expires. This will show in the "Users" database after an entry is made here. Shareware Tracker v3.0 Page 21 ============================================================================== Source Code Income ================== ╔════════════════════════════════════════════════════╗ ║ Source Code Income Screen ║ ╠════════════════════════════════════════════════════╣ ║ Registration Number: ■■■■■■■■■■■■ ║ ║ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■ ║ ║ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ╟────────────────────────────────────────────────────╢ ║ Date Paid.............: ■■■■■■■■ ║ ║ Amount Paid...........: ■■■■■■■■■■ ║ ╚════════════════════════════════════════════════════╝ Use this option to keep track of the users you have purchased your source code. The value of the sale will be added to the "Business Status", "Users, and "Registration Info" databases. Reg # ----- If you know the registration number of the user, type it in here. If you don't, press <Enter> in the blank field. A browse window will appear and you will be able to search and select the correct registration. When it is highlighted, press <Enter>. All the User's information will be added to this file. Date Paid --------- Type in the date of this sale. Source Code Income ------------------ This field will keep track of the source code income you have. It will be incremented from the "Additional Income" option in "Record Page 22 Shareware Tracker v3.0 ============================================================================== Keeping". Shareware Tracker v3.0 Page 23 ============================================================================== Other Income ============ ╔═════════════════════════════════════════════════════╗ ║ Other Income Screen ║ ╠═════════════════════════════════════════════════════╣ ║ Date Received.: ■■■■■■■■ ║ ║ Amount Paid...: ■■■■■■■■■■ ║ ║ ║ ║ What is this income for..: ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ║ ╚═════════════════════════════════════════════════════╝ This option will allow you to maintain a database of all moneys received from other income. It will add the amount of payments to the "Business Status" files and the "Registration Info" files. Other Income Date ----------------- Type in the date this income was received. Other Income ------------ This option will allow you to maintain a database of all moneys received from other income. It will add the amount of payments to the "Business Status" files and the "Registration Info" files. Notes ----- Type in a brief description of why this income was received. Page 24 Shareware Tracker v3.0 ============================================================================== Submissions =========== ╔════════════════════════════════════════════════════════════════════════════╗ ║ Submissions Screen ║ ╠════════════════════════════════════════════════════════════════════════════╣ ║ Program.: ■■■■■■■■■■■■■■■■■■■■■■■■■ Date: ■■■■■■■■ ║ ╟────────────────────────────────────────────────────────────────────────────╢ ║ Sent to.: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ Type: ■■■■■■■■■■ ║ ║ Contact.: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ Address.: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ■■■■■■■■■■■■■■■■■■ ║ ╟────────────────────────────────────────────────────────────────────────────╢ ║ First Phone.: ■■■■■■■■■■■■■■■■■■■■■■ Phone is for: ■■■■■■■■■■■■■■■ ║ ║ Second Phone: ■■■■■■■■■■■■■■■■■■■■■■ Phone is for: ■■■■■■■■■■■■■■■ ║ ║ Third Phone.: ■■■■■■■■■■■■■■■■■■■■■■ Phone is for: ■■■■■■■■■■■■■■■ ║ ╟────────────────────────────────────────────────────────────────────────────╢ ║ Accepted ????...: ■■■■■■■ ASP Member: ■■■ ║ ║ Disk Lib Number.: ■■■■■■■■ ║ ║ ║ ║ Notes...........: ■■■■■■■■■■ ║ ╚════════════════════════════════════════════════════════════════════════════╝ How do you get out of here? Press <ESC> until a pop-up appears and asks you if you wan to EXIT. Pressing <ESC> from any screen in the program will get you back to "From Whence You Came". Selecting this menu option brings up a browse window. If the file is empty, you will automatically be put into a screen for adding your first record. But let's start with the browse window. You only see the first couple of fields when it comes up. By pressing the Arrow keys you can move to the right, left, down, or up in order to see all the records and fields in your databases. Page up, down, home , and end will also move you through the window. While in the Browse you can change indexing. Press F10 to see a pop-up of the indexes available. Use the arrow keys to highlight the one you want and press <Enter>. You can use the arrow keys to move to the field containing the index condition before or after you select the new index. If you want to search for the name of the the place you sent your submission, change the index to "Sent To", and type in some or all of it. Then press <Enter>. If you only typed in a few letters of the name ('stu', for example), the program will seek the first "Sent To" that starts with'Stu'. The Shareware Tracker v3.0 Page 25 ============================================================================== same hold true for all the indexes. ADDING A RECORD <INS>:..Use the Insert key when you want to add a record to your files. This will open a screen to enter your data. EDITING A RECORD <Enter>:..First highlight the record you wand to edit and press <Enter>. The screen will look different than when you add a record. An '==>' is visible at the first field. Using the arrow keys move to the field you want to edit and press <Enter>. This will allow you to edit the field. Press <Enter> again and the '==>' will re-appear. Edit all the fields you need and press <ESC> to accept, re-try, or cancel you edits. DELETING A RECORD <DEL>:..Highlight the record you want to delete and press the <DEL> key. Program Name and Version ------------------------ If this program is already in your 'Programs' database, press <ENTER> while this field is blank. A list of your programs will appear. Use the arrow keys to highlight the program you are sending to this dealer, BBS, etc. and press the <ENTER> key. Your program will be insertesd into the 'Field' for this submission. If this program doesn't exist in your programs database, or if you typed it in differently, a box will appear asking you if you want to add this to your program list. Sent to ------- Type in the name of the dealer, catalog, BBS, etc. where you sent the program, if this program is not in your 'Dealer' database. A box will appear asking you if you want to add it. If this dealer is in your database, press <ENTER> at the blank field, a browse screen will appear and you can 'search' for the dealer. The F10 key can be used to change the field you search. When you locate the dealer, highlight it and press <ENTER>. All the dealer's information will be inserted into the 'Submissions' database. Date Sent --------- Type in the date you sent the program. Page 26 Shareware Tracker v3.0 ============================================================================== Accepted -------- Use the arrow keys and select "Not yet","Yes!", or "No" to tell whether the submission has been accepted by the dealer, BBS, or whoever you sent it to. Disk Lib Number --------------- When you recieve acceptance from a dealer, you sometimes get a disk library number for future reference. Put that number in this field. Shareware Tracker v3.0 Page 27 ============================================================================== Expenses ======== ╔════════════════════════════════════════════════════════════════════════╗ ║ List Expenses Screen ║ ╠═════════════════════════════════════╤══════════════════════════════════╣ ║ Type Of Expense: ■■■■■■■■■■■■■■■ │ Date Purchased.....: ■■■■■■■■ ║ ╟─────────────────────────────────────┴──────────────────────────────────╢ ║ ║ ║ Brand Name.......: ■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ║ ║ Brief Description: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ║ ║ Where Purchased..: ■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ║ ║ Cost: ■■■■■■■■ ║ ╚════════════════════════════════════════════════════════════════════════╝ Add/Edit/View/Delete all expenses for the business. Type Of Expense --------------- Whenever you add a new type of expense (software, hardware, postage, telephone, etc.) a box will appear telling you this is not on file, and ask you if you want to add it. Highlighting yes and pressing <ENTER> will add it to a list of expenses. After a type of expense has been entered to this list, you can insert it by pressing <ENTER> at the BLANK 'Type of Expense" field. Your list will pop up and a selection can be made using the arrow keys to highlight the correct entry, and then pressing <ENTER> again. Date Purchased -------------- Type in the date the expense occurred. Brand Name ---------- Type in the brand name of the expense, if applicable. Page 28 Shareware Tracker v3.0 ============================================================================== Description ----------- Type in a brief description of the expense. Where Purchased --------------- Type in where you purchase the expense, or who got your money. Cost ---- Type in how much you were charged or spent. Shareware Tracker v3.0 Page 29 ============================================================================== Author Database =============== ╔═════════════════════════════════════════════════════════════════╗ ║ EDIT AUTHOR DATABASE ║ ╠═════════════════════════════════════════════════════════════════╣ ║ ASP Member?..: ■■■ ║ ║ ║ ║ First Name...: ■■■■■■■■■■■■■■■■■■■■ ║ ║ Last Name....: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ Company......: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ Address......: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ Address2.....: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ City.........: ■■■■■■■■■■■■■■■■■■■■ ║ ║ State........: ■■■■■■■■■■■■ Zip.: ■■■■■■■■■■■■ ║ ║ Country......: ■■■■■■■■■■■■ ║ ║ ║ ║ Phone........: ■■■■■■■■■■■■■■■■■■■■■■ ║ ║ ║ ║ CompuServe ID: ■■■■■■■■■■■■ Date Joined ASP.: ■■■■■■■■ ║ ╚═════════════════════════════════════════════════════════════════╝ Add\Edit\View\Delete Author Database. ASP Member ---------- If this Authoris a member of the Association of Shareware Professionals, answer "Yes", if not "No". It will be necessary to make sure that any authors not in the ASP, be marked with "No". When updating the author database with the latest ASPDAT.ZIP, the "Utility" will check for a "No". If it finds one, it will leave this record alone. A "Yes" will automatically be entered, by the "Utility" for all ASP dealers, etc. First Name ---------- Type in the first name of the author. Last Name --------- Type in the last anme of the author. Page 30 Shareware Tracker v3.0 ============================================================================== Company ------- Type in the name of the company. Address ------- Type in the street address. Address 2 --------- Type in a second address, if applicable. City ---- Type in the city. State(only) ----------- Type in the name of the State, or Province, or whatever. Zip Code -------- Type in the Zip Code. Country ------- Enter the country. If it is not the country where you are living. Phone ----- Type in the phone number. There is no field in the Author database provided by the ASP. This must be entered by the user, if he knows the number. Shareware Tracker v3.0 Page 31 ============================================================================== CompuServe ID Number -------------------- Enter the CIS PPN. Date Joined ----------- Enter the date his member joined the ASP. Page 32 Shareware Tracker v3.0 ============================================================================== Dealer Database =============== ╔════════════════════════════════════════════════════════════════════════════╗ ║ Edit Dealer Database Screen ║ ╠════════════════════════════════════════════════════════════════════════════╣ ║ ASP Member?: ■■■ Vendor or BBS number.: ■■■■ Date Joined: ■■■■■■■■ ║ ╟────────────────────────────────────────────────────────────────────────────╢ ║ Sent to.: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ Type: ■■■■■■■■■■ ║ ║ Contact.: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ Address.: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ Address2: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ City....: ■■■■■■■■■■■■■■■■■■■■ State.: ■■■■■■■■■■■■■■■■ ║ ║ Zip or Postal Code.: ■■■■■■■■■■ ║ ║ Country............: ■■■■■■■■■■■■■■■■■■ ║ ║ ║ ║ First Phone.: ■■■■■■■■■■■■■■■■■■■■■■ Phone is for: ■■■■■■■■■■■■■■■ ║ ║ Second Phone: ■■■■■■■■■■■■■■■■■■■■■■ Phone is for: ■■■■■■■■■■■■■■■ ║ ║ Third Phone.: ■■■■■■■■■■■■■■■■■■■■■■ Phone is for: ■■■■■■■■■■■■■■■ ║ ╟────────────────────────────────────────────────────────────────────────────╢ ║ Does this vendor have Rack sales?: ■ ║ ║ Does this vendor pay royalties?..: ■ ║ ╟────────────────────────────────────────────────────────────────────────────╢ ║ Compuserve Information Service ID: ■■■■■■■■■■■■ ║ ╚════════════════════════════════════════════════════════════════════════════╝ Add/Edit/Delete/View the dealer's database. Add - Press <INSERT>. Edit or View - Highlight the record and press <ENTER>. Delete - Highlight the record and press <DELETE>. ASP Member ---------- If this dealer, BBS, etc. is a member of the Association of Shareware Professionals, answer "Yes", if not "No". It will be necessary to make sure that any submissions made to vendors not in the ASP, be marked with "No". When updating the dealer database with the latest ASPDAT.ZIP, the "Utility" will check for a "No". If it finds one, it will leave this record alone. If it doesn't find an "No", you will lose this record in the "Dealers" database ONLY. It will still be in your submissions database. A "Yes" will automatically be entered, by the "Utility" for all ASP dealers, etc. Shareware Tracker v3.0 Page 33 ============================================================================== Vendor Number ------------- This field will be initialized when you update the ASPDAT.ZIP file from ASPFORUM LIB 4. Use the provided utility to update your database of dealers. You can enter the information manually if you have it at hand, but if this is not an ASP approved dealer, BBS, etc., leave this field blank. Date Joined ASP --------------- This field will be initialized when you update the ASPDAT.ZIP file from ASPFORUM LIB 4. Use the provided utility to update your database of dealers. You can enter the information manually if you have it at hand, but if this is not an ASP approved dealer, BBS, etc., leave this field blank. Sent to ------- Type in the name of the dealer, catalog, BBS, etc. where you sent the program, if this program is not in your 'Dealer' database. Type ---- Type in a description (catalog, BBS, dealer, etc.) that best suits where you sent your program. Contact Name ------------ Type in the name of a person to contact, if applicable. Address ------- Type in the street address. Page 34 Shareware Tracker v3.0 ============================================================================== Address 2 --------- Enter a second line of the address, if applicable. City ---- Type in the city. State(only) ----------- Type in the name of the State, or Province, or whatever. Zip Code -------- Type in the Zip or Postal Code. Country ------- First Phone ----------- Type in a phone number. Phone For1 ---------- Type in what the number is for (Voice, FAX, BBS, etc.). Second Phone ------------ Type in a phone number. Phone For2 ---------- Type in what the number is for (Voice, FAX, BBS, etc.). Shareware Tracker v3.0 Page 35 ============================================================================== Third Phone ----------- Type in a phone number. Phone For3 ---------- Type in what the number is for (Voice, FAX, BBS, etc.). Rack Vendor? ------------ This field will be initialized when you update the ASPDAT.ZIP file from ASPFORUM LIB 4. Use the provided utility to update your database of dealers. You can enter the information manually if you have it at hand, but if this is not an ASP approved dealer, BBS, etc., leave this field blank. Royalties? ---------- This field will be initialized when you update the ASPDAT.ZIP file from ASPFORUM LIB 4. Use the provided utility to update your database of dealers. You can enter the information manually if you have it at hand, but if this is not an ASP approved dealer, BBS, etc., leave this field blank. CIS PPN ------- This field will be initialized when you update the ASPDAT.ZIP file from ASPFORUM LIB 4. Use the provided utility to update your database of dealers. You can enter the information manually if you have it at hand, but if this is not an ASP approved dealer, BBS, etc., leave this field blank. Page 36 Shareware Tracker v3.0 ============================================================================== Business Status =============== ╔══════════════════════════════════════════════════════════════════════════════╗ ║ Business Status ║ ╠════════════════════════════════════════╤═════════════════════════════════════╣ ║ Number of Registrations: ■■■■■■ │ Royalty Sales.....: ■■■■■■ ║ ║ Registrations Totals...: │ Royalty Income....: ■■■■■■■■■■ ║ ║ From Users..........: ■■■■■■■■■■ │ ║ ║ From Service........: ■■■■■■■■■■ │ Upgrade Sales.....: ■■■■■■ ║ ║ │ Upgrade Income....: ■■■■■■■■■■ ║ ║ Number of Site Licenses: ■■■■■■ │ ║ ║ Site License Totals....: ■■■■■■■■■■ │ Tech Support Sales: ■■■■■■ ║ ║ │ Tech Support Inc..: ■■■■■■■■■■ ║ ║ Shipping Totals........: ■■■■■■■■■■ │ ║ ║ │ Subscription Sales: ■■■■■■ ║ ║ Tax Totals.............: ■■■■■■■■■■ │ Subscription Inc..: ■■■■■■■■■■ ║ ║ │ ║ ║ │ Source Code Sales.: ■■■■■■ ║ ║ Other Income......: ■■■■■■■■■■ │ Source Code Income: ■■■■■■■■■■ ║ ║ │ ║ ╟────────────────────────────────────────┼─────────────────────────────────────╢ ║ Total of Income........: ■■■■■■■■■■ │ Total of Expenses.: ■■■■■■■■■■ ║ ╟────────────────────────────────────────┴─────────────────────────────────────╢ ║ Profits................: ■■■■■■■■■■ ║ ╚══════════════════════════════════════════════════════════════════════════════╝ This will allow you to take a look and see how much money your making. All the fields will be automatically updated from other modules. You should only have to edit them in rare cases. Number of Registrations ----------------------- Sales ----- Registration Serv. Income ------------------------- This field will keep track of the registration sevice income you have. It will be incremented from the "Additional Income" option in "Record Keeping". Shareware Tracker v3.0 Page 37 ============================================================================== Number of Site Licenses ----------------------- Total of Site Licenses ---------------------- Shipping -------- Tax --- Other Income ------------ This option will allow you to maintain a database of all moneys received from other income. It will add the amount of payments to the "Business Status" files and the "Registration Info" files. Royalties Sales --------------- This field will keep track of the number of royalty sales you have. It will be incremented from the "Additional Income" option in "Record Keeping". Royalty Income -------------- This field will keep track of the royalty income you have. It will be incremented from the "Additional Income" option in "Record Keeping". Upgrade # of Sales ------------------ This field will keep track of the number of upgrade sales you have. It will be incremented from the "Additional Income" option in Page 38 Shareware Tracker v3.0 ============================================================================== "Record Keeping". Upgrade Sales ------------- This field will keep track of the upgrade sales income you have. It will be incremented from the "Additional Income" option in "Record Keeping". Tech Support Sales ------------------ This field will keep track of the number of technical support sales you have. It will be incremented from the "Additional Income" option in "Record Keeping". Tech Support Income ------------------- This field will keep track of the technical support income you have. It will be incremented from the "Additional Income" option in "Record Keeping". Subscription Sales ------------------ This field will keep track of the number of Subscription sales you have. It will be incremented from the "Additional Income" option in "Record Keeping". Subscription Income ------------------- This field will keep track of the subscription income you have. It will be incremented from the "Additional Income" option in "Record Keeping". Source Code Sales ----------------- This field will keep track of the number of source code sales you have. It will be incremented from the "Additional Income" option in "Record Shareware Tracker v3.0 Page 39 ============================================================================== Keeping". Source Code Income ------------------ This field will keep track of the source code income you have. It will be incremented from the "Additional Income" option in "Record Keeping". Expenses -------- Page 40 Shareware Tracker v3.0 ============================================================================== Registration Info ================= ╔══════════════════════════════════════════════════════════════════════════════╗ ║ Registration Information Screen ║ ╠══════════════════════════════════════════════════════════════════════════════╣ ║ Program Name & Version.......: ■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ╟────────────────────────────────────────┬─────────────────────────────────────╢ ║ Number of Registrations.: ■■■■■ │ Royalty Sales........: ■■■■■■ ║ ║ Paid by Users........: ■■■■■■■■■■ │ Royalty Income.......: ■■■■■■■■■■ ║ ║ Paid by Service......: ■■■■■■■■■■ │ ║ ║ │ Upgrade Sales........: ■■■■■■ ║ ║ Number of Site Licenses: ■■■■■ │ Upgrade Income.......: ■■■■■■■■■■ ║ ║ Site License Income....: ■■■■■■■■■■ │ ║ ║ │ Tech Support Sales...: ■■■■■■ ║ ║ Shipping Paid by Users.: ■■■■■■■■■■ │ Tech Support Income..: ■■■■■■■■■■ ║ ║ │ ║ ║ Tax Paid by Users......: ■■■■■■■■■■ │ Subscription Sales...: ■■■■■■ ║ ║ │ Subscription Income..: ■■■■■■■■■■ ║ ║ │ ║ ║ │ Source Code Sales....: ■■■■■■ ║ ║ │ Source Code Income...: ■■■■■■■■■■ ║ ╟────────────────────────────────────────┴─────────────────────────────────────╢ ║ This is the income received from this program.: ■■■■■■■■■■ ║ ║ ║ ╚══════════════════════════════════════════════════════════════════════════════╝ This keeps track of the your program names and versions. Program Name & Version ---------------------- Enter the name and version of this program. Number of Users --------------- Enter the number of registrations for this order. Total Sales for Order --------------------- Shareware Tracker v3.0 Page 41 ============================================================================== Registration Serv. Income ------------------------- This field will keep track of the registration sevice income you have. It will be incremented from the "Additional Income" option in "Record Keeping". # of Site Licenses ------------------ Enter the number of site licenses for this registration. Total of Site Licenses ---------------------- Shipping -------- Enter the amount of shipping with this registration. Tax --- This field will keep track of the tax the users paid. It will be incremented from the "Other Income" option in "Record Keeping". Royalties Sales --------------- This field will keep track of the number of royalty sales you have. It will be incremented from the "Additional Income" option in "Record Keeping". Royalty Income -------------- This field will keep track of the royalty income you have. It will be incremented from the "Additional Income" option in "Record Keeping". Page 42 Shareware Tracker v3.0 ============================================================================== Upgrade # of Sales ------------------ This field will keep track of the number of upgrade sales you have. It will be incremented from the "Additional Income" option in "Record Keeping". Upgrade Sales ------------- This field will keep track of the upgrade sales income you have. It will be incremented from the "Additional Income" option in "Record Keeping". Tech Support Sales ------------------ This field will keep track of the number of technical support sales you have. It will be incremented from the "Additional Income" option in "Record Keeping". Tech Support Income ------------------- This field will keep track of the technical support income you have. It will be incremented from the "Additional Income" option in "Record Keeping". Subscription Sales ------------------ This field will keep track of the number of Subscription sales you have. It will be incremented from the "Additional Income" option in "Record Keeping". Subscription Income ------------------- This field will keep track of the subscription income you have. It will be incremented from the "Additional Income" option in "Record Keeping". Shareware Tracker v3.0 Page 43 ============================================================================== Source Code Sales ----------------- This field will keep track of the number of source code sales you have. It will be incremented from the "Additional Income" option in "Record Keeping". Source Code Income ------------------ This field will keep track of the source code income you have. It will be incremented from the "Additional Income" option in "Record Keeping". Page 44 Shareware Tracker v3.0 ============================================================================== To Exit ======= ┌────────────────────────────────────────────────────────┐ │ To exit the program, press <ESC>. No matter where you │ │ are in the program, if you press <ESC>, you will back │ │ out. When a 'box' appears asking if you want to exit, │ │ use the up arrow key to select 'Yes' and press <Enter> │ │ │ │ *** Press any key to continue *** │ └────────────────────────────────────────────────────────┘ Shareware Tracker v3.0 Page 45 ============================================================================== Letters, Labels, & Reports =========================== Press <ESC> to EXIT. Press <Enter> to see a list of Menu Options. Page 46 Shareware Tracker v3.0 ============================================================================== Printer Setup Utility ===================== The Printer Setup Utility will allow you to define your own printer configurations for this application. NOTE that the configuration here pertains to ONLY the User-Defined Reports Utility. Four standard printer configurations have been provided for your convenience. The Printer Setup Utility is to be used in conjunction with the built-in Report Generator. This utility enables you to define an unlimited number of printer configurations for each report. When you are ready to use this utility, highlight Printer Setup, then press <Enter>, or Press the letter <S>. Once selected, the 'List of Printer Configurations' will appear. This browse window will contain the four standard printer configurations that are provided with this applications. To add a new configuration, press <Ins> from this browse window. The Report Generator uses three different Setup Strings to determine how to layout the lines of text before printing begins. These strings also determine when to skip to the next page, and what escape sequence should be sent to the printer. The Report generator automatically selects the setup string and the page size that best fits the report. If one line of the report will fit in the width specified in Width 1, the Level 1 setup string will be used. If the line of the report is too wide for Level 1 Width, but is less than or equal to the Level 2 Width, the Level 2 setup string will be used. If the report is too wide for the Level 2 Width, but is less than or equal to the Level 3 Width, the Level 3 setup string will be used. If the report is still too wide, the report generator will utilize more than one line of the page per record printed, and will print on one line as many fields as will print without breaking, and will then wrap to the next line. *****TIP***** You can force the report generator to use the same setup string, width and line all the time by setting all three levels to the same value. This is a good idea when you are using 80 column paper in a 130 column printer. ************* Explanation of each of the fields used to define Printer configurations are listed below. CONFIGURATION ID_______ Assigns Identification Number To Configuration Configuration ID is a unique identifier that you assign to each new configuration. When you want to print reports, simply add the Configuration ID Number that corresponds to the printer that will be used to print the report. Don't use the numbers 1 - 4 since Shareware Tracker v3.0 Page 47 ============================================================================== these numbers have already been assigned to the standard printer configurations. PRINTER DESCRIPTION_____ Provide Brief Description Of Printer PRINTER DESCRIPTION is where you enter a brief description of the printer that this configuration will be set for. The easiest description is the brand and type of printer. If there are several printers of the same brand and type, you need an additional identifier such as an extra number or letter appended. NETWORK PRINTER NUMBER__ Printer That Reports Are Routed TO NETWORK PRINTER NUMBER is the printer number that all reports with this configuration should be routed to. If the program is running on a Novell network, this number should correspond to the network-assigned printer number, where the first network printer is number 1, the second network printer is 2, and so on. If the program will be running on a stand-alone PC, or if the reports with this configuration are to be routed to a printer connected to the first parallel port on the PC, the Network Printer Number should be set to 0 (zero). RESET STRING____________ Printer Escape Sequence RESET STRING is the escape sequence that will be sent to the printer when the report is finished printing. This should be a string that will rest the printer to its default powerup condition. *****TIP***** You should refer to the User's Manual that came with the printer for the proper escape sequence string. ************* LEVEL1/WIDTH/LENGTH Define Page Parameters LEVEL1/WIDTH/LENGTH is used to enter setup strings, line widths, and maximum lines per page. The number of lines per page should allow room for printing header information. Refer to the HP Laser Jet II example below for more information on these fields. LEVEL2/WIDTH/LENGTH Define Page Parameters LEVEL2/WIDTH/LENGTH is used on a page when a report width does not fit in the width defined in Level 1. Page 48 Shareware Tracker v3.0 ============================================================================== LEVEL3/WIDTH/LENGTH Define Page Parameters LEVEL3/WIDTH/LENGTH is used on a page when a report width does not fit in the width defined in Level 2. When you are satisfied with the new Printer Configuration, press <A> to Accept your entries. The new configuration will be written to the Printer Setup File. If you need to make a change, press <R> and you will be able to make changes to the appropriate field.. Press <C> to cancel the entire entry. Repeat the above steps for each new Printer Configuration you want to add. *****************SAMPLE PRINTER SETUP********************** To follow along with this example you need to select Configuration ID 'HP', Printer Name 'HewlittPackard Laser Jet II' from the List Of Printer Configurations. Once selected, read the following explanation of the Level 1, Level 2, Level 3, Width and Length fields. Notice the \027 in each of the Setup strings and Reset strings. Any time you want to include a character in a string that cannot be entered through the keyboard, you must enter a backslash (\) followed by the character's ASCII value. You MUST use three positions for the ASCII value even if it is less than 100. On a HewlittPackard Laser Printer, the Escape key has an ASCII value of 27. \027 was entered because three positions need to be filled. This value (\027) tells the printer that the text to follow is not to be printed, but is to be interpreted as the configuration information. The Level 1 Setup String tells the report generator to set the printer to Courier font, that 80 characters will fit on one line and that no more than 55 lines of the page will be used. The Level 2 Setup Sting tells the report generator to switch to the 16.6 Pica font and that 130 characters will fit on one line. The Level 3 Setup String tells the report to stay at 16.6 characters per inch, but to switch to Landscape (sideways) printing. Now, 170 characters will fit on one line (Width = 170) and the page length will be reduced (Length = 40). Shareware Tracker v3.0 Page 49 ============================================================================== User-Defined Reports ==================== Each report is based on a primary database you select from a window. You select the fields you want in the report, specify upper and lower limits of field values to select for the report, and you select a printer configuration. If the configuration you want does not exist, you can add a new one. You can define as many reports as you want for each file. All reports print in a columnar format with headings. Based on the printer configuration you select, an effort will be made to print one record per line by switching between print sizes and types. If a complete record does not fit on one line, it will wrap to the next line between two fields. SAMPLE USAGE ************ First, highlight "User-Defined Reports" and press <Enter>. You will see awindow with the heading "List of Files". These are all the databases in your application. For now, let's say you want a print-out of all the Expenses for a last year.. Highlight "Expenses" and press <Enter>. The bottom of the screen will ask you to 'Enter report title or esc. to cancel', type in '"Expenses 1991' and press <Enter>. It will then ask for the 'Printer Configuration ID for this report', type in any three-letter ID defined in the Printer Setup Utility (CIT will work with most Dot Matrix printers), then press <Enter>. After doing this, your screen will be a list of reports for "Expenses". It should be the only one there, so highlight it and press <Enter>. This will bring up a "List Of Fields" screen. These are all the fields in the "Expenses" database. Highlight "Type of Expense" and press <Enter>. A "Field Defination" screen will appear. "Type of Expense" will be the only one there, press <Enter>. The screen will ask you for the lower and upper limit. This is a way to filter out unwanted records. We will do the filtering with the "Date" field, so we won't need to enter anything here. leave these blank, and press <Enter> two times. Now we're back at the "List Of Fields" screen, press <Ins> to add a new field. Using the down arrow key, highlight "Date" and press <Enter>. Now we're at the "Field Definition", select "Date" and press <Enter> again. This is where we'll filter out the unwanted records. All we want is the entries where dated 01/01/91 to 12/31/91. Therefore, in 'Lower Limit' type 01//1/91, in the upper limit type 12/31/91. This will only report on 1991 by setting the filter this way. Now add the rest of the fields you want included in the report by using the <Ins> key and doing the same things that you already did. UPPER AND LOWER LIMIT ********************* If you wanted a report listing all the names in the files up to, Page 50 Shareware Tracker v3.0 ============================================================================== and including, those starting with the letter 'P'. Type 'A' in lower limit and 'P' in upper limit. Or if you only wanted all the Smith's listed, type 'Smith' in both lower and upper limits. That's it, we're finished. Press <ESC>. The program will ask you if you want to print the report now. Highlight 'Yes' or 'No' and press <Enter>. If you have reports already defined and want to print one of them. Select the database the report was defined from and press <Enter>. Then select the report you defined and press <Enter>. And at the "Field Definition" screen, press <ESC>. Shareware Tracker v3.0 Page 51 ============================================================================== Letters ======= The bad news is this is not Word Perfect 5.1. The good news is this is not Word Perfect 5.1. Hopefully, this will be a lot easier to master. Theoretically, this program can write files up to 64K. But, and this is a big BUT, you must have enough memory in your RAM to do it. You must have enough available RAM equal to twice the size of the file you are editing. In most cases this will never be a problem. But you might not be able to write THE GREAT AMERICAN NOVEL. ACTIVE KEYS *********** KEY ACTION ---- ------ F1 Help screen listing all commands Alt-A (A)ppend a file to current file Alt-B Place block marker (or execute block command if both block markers have already been placed. Alt-F Insert (F)ield (for merge mailings) Alt-G (G)o to line number Alt-L Page (L)ength for printing Alt-M Change (M)argins Alt-N Edit (N)ew file Alt-P (P)rint file Alt-Q (Q)uit but save edits Alt-R Search and (R)eplace Alt-S (S)ave file and continue Alt-T (T)oggle word wrap on/off Alt-W (W)rite to new file Alt-X E(X)it immediately without saving Alt-Y Change director(Y) /wildcard EDIT WINDOW / STATUS LINE ************************* When you enter this option, the edit window takes up nearly the full screen. You will be prompted to enter the name of the file you wish to edit. There is a status line at the bottom of the screen, which displays the name of the file being edited (minus the directory), the current line and column position of the cursor, the left and right margins, and the status of the word wrap and insert modes (displayed when active as "<Wrap>" and "<Ins>", respectively). When a file has been edited, an asterisk will appear at the right side of the top row next to the "Alt-H = Help" message. FILES - CHANGING, NEW, DEFAULT ****************************** Page 52 Shareware Tracker v3.0 ============================================================================== When you press Alt-N to edit a new file or Alt-W to write to another file, a scrolling window will appear containing all files that match the current directory and wildcard mask. The directory and wildcard mask will be shown at the top of this window for reference. To select a file, move the highlight bar to it and press <Enter>. To create a new file, select the option "NEW FILE", then enter the new file name. Pressing <Esc> will abort the file selection process. If you attempt to write to a file that already exists, or append from a file that does not exist, you will get a message to that effect. ALT-B: BLOCK COMMANDS ********************* Blocks of text may be deleted, copied, moved, printed, or case converted. You must first mark a block of text by pressing Alt-B at the beginning, move the cursor to the end of the block and press Alt-B again. If you wish to move or copy this block of text, move the cursor to the target position, then press Alt-B again. You will see a pop-up menu of block commands ("Move", "Copy", "Kill", "Print", "Uppercase", Lowercase", "Erase Markers"). Select one of them by moving the highlight bar to it, and press <Enter>. ALT-F: FIELD INSERTION FOR MAIL MERGING *************************************** You can easily insert fields from the "Who I Know" database into your documents to create merge mailings. First move the cursor to the location where you wish to insert the field. Then press Alt-F to display a window containing all available field names. Move the highlight bar to the desired field name and press <Enter> to insert it, or press <Esc> to exit without inserting a field. Notice that the field name is surrounded by curly braces ("{ "Smith" }"). When the document is printed, anything surrounded by the curly braces will be replaced by the actual contents of the field. If you have inserted fields into your document for Mail Merging and press Alt-P to print, you will be asked if you want to print more than one document. Press "N" will print the first record in the database, whoever that might be. Pressing "Y" will call the "File Filter" program. This program is discussed later in this help screen. Or see the Appendix in the User's manual for more information. ALT-T: WORD WRAP ***************** The Word Wrap mode is "on" when you enter this option. To turn it off press Alt-T, turn it back on by pressing it again. Shareware Tracker v3.0 Page 53 ============================================================================== INSERT MODE *********** To change from Insert to Typeover mode and back again, press <Insert>. ALT-L: PAGE LENGTH ****************** The page length is set at 60 lines when you enter this option. You can change it at any time by pressing Alt-L. ALT-M: MARGINS ************** The start up margins for the printer are set at left column 1 and right column 80. However you can change these by pressing Alt-M and entering the desired settings. When you change them the on-screen display will adjust to reflect the changes. You may use larger values than would appear on the 80 column screen. In such instances you should toggle word wrap "off" and scroll to the right to display text beyond the on-screen right margin. The current values of the margins appears on the status line. ALT-P: PRINTING *************** You may print the current file at any time by pressing Alt-P. Printing may be aborted at any time by pressing <Esc>. The format of the printed page is determined by the current settings of the page length and margins. If you have inserted field in this document and wish to print a mail merging, a filter will appear here to allow you to select which records will be printed. (It is explained later in this chapter. (See "FILE FILTER") ALT-R: SEARCH AND REPLACE ************************* You can search for all or only specific occurrences of a character string. When you press Alt-R, you will be prompted to first enter the search string, then the replacement string. You will then be asked if you want to replace all occurrences of the search string. If you select "No", you will be prompted to enter the number of occurrences to replace. Please note that the search begins at the top of the file and continues either to the end of the file or until the number of occurrences you specified has been replaced. ALT-Y: CURRENT DIRECTORY / WILDCARD *********************************** This little word processor gives you the ability to change the working directory or filemask at any time. When you first enter it, the current directory will be set to the default DOS directory, and the wildcard will be set to "*.*". If you would like to change either the directory where this program looks for files or the wildcard used (e.g., "*.txt", "*.doc"), press Alt-Y and enter the new information. You do not have to enter slashes ("\") in front or back of the directory UNLESS you include a Page 54 Shareware Tracker v3.0 ============================================================================== wildcard. For example, to change the current directory to "\MYSTUFF\", you only need to enter "MYSTUFF" (no quotes). However, if you want the program to only look for ".LET" files in the MYSTUFF directory, you must enter "\MYSTUFF\*.LET". *************** * FILE FILTER * *************** This is a utility with muscle. It allows you to create and save complex queries (filters) for your "Who I Know" database. VIEWING AND SELECTING A QUERY ***************************** When you enter you will see a window containing descriptions of all available queries, along with the database aliases to which they correspond. ACTIVE KEYS *********** UpArrow Move highlight bar up one query DownArrow Move highlight bar down one query F7 Counts records matching current query F8 Delete current query F9 View criteria for current query F10 Create a new query Enter Run current query Esc Exit the query module CREATING A NEW QUERY ******************** Viewing field names and descriptions ------------------------------------ Pressing F10 from the query window will bring up the criteria screen. A scrolling window containing field names of your database will appear on the right of the screen. The following commands are available: Enter Select current field UpArrow Move highlight bar up DownArrow Move highlight bar down Letters(A-Z) Move to the next field beginning with that letter Selecting an operator --------------------- Pressing <Enter> will bring up the operators window, which contains the following choices: a) Equal to b) Less than c) Greater than d) Less than or equal to Shareware Tracker v3.0 Page 55 ============================================================================== e) Greater than or equal to f) Not equal to g) Contains h) Sounds like Use the Up and DownArrow to select the desired operator, the press <Enter> to continue. Selecting a value ----------------- When you have selected an operator, another window will appear below the operators window. This window will contain the field name and the operator. Type in the desired value for this field, then press <Enter>. If you wish to see all the available values in your database, press Alt-V to pop up a scrolling window of the values. You may select one of these by highlighting it and then press <Enter>, or you may press <Esc> to exit without selecting anything. Selecting a Boolean operator ---------------------------- When you have entered the value, another window will appear below the value window. This window contains the following choices: a) "Discard" b) ".AND." c) ".OR." d) ".AND(" e) ".OR(" f) ").AND." g) ").OR." h) "<<DONE>>" Move the highlight bar to the desired selection, and press <Enter>. You will note that option f) and g) will not be available to you until you have embedded an open parenthesis in your query. Ending the query ---------------- When you are finished building the criteria for this query, select <<DONE>> from the Boolean operator window. You will then be asked to enter a description for this query for future reference. The description may contain up to fifty characters. Press <Enter> when you are finished entering the description, and you will be returned to the query window. If you want to exit without saving this query press <Esc>. If you wish to run this query immediately without saving it for future use, simply leave the description empty and press <Enter>. Page 56 Shareware Tracker v3.0 ============================================================================== To Registered Users =================== Use this option to write mail merged letters to all your users. Shareware Tracker v3.0 Page 57 ============================================================================== With Submissions ================ Use this option to send mail merged letters with submissions. Page 58 Shareware Tracker v3.0 ============================================================================== To Authors ========== Write mail-merged letters to authors. Shareware Tracker v3.0 Page 59 ============================================================================== To Vendors & BBSs ================= Mail-merge letters from the dealer database. Page 60 Shareware Tracker v3.0 ============================================================================== Labels ====== This will mail-merge and print labels from your databases. It uses standard 15/16" by 3 1/2", 1 Across labels. Shareware Tracker v3.0 Page 61 ============================================================================== To Users ======== ┌───────────────────────────────────────────────────────────┐ │ Use 15/16" by 3 1/2" Standard Labels, 1 Across │ │ │ │ Make sure the labels are loaded │ │ And the printer is turned on. │ └───────────────────────────────────────────────────────────┘ This option prints mail-merged labels to registered user. Page 62 Shareware Tracker v3.0 ============================================================================== For Submissions =============== ┌───────────────────────────────────────────────────────────┐ │ Use 15\16" by 3 1/2" Standard labels, 1 across │ │ │ │ Make sure you have loaded the labels │ │ And the printer is turned on and ready. │ └───────────────────────────────────────────────────────────┘ This option will mail-merge labels to your submissions. Shareware Tracker v3.0 Page 63 ============================================================================== To Vendors ========== ┌───────────────────────────────────────────────────────────┐ │ Use 15/16" by 3 1/2" Standard labels, 1 Across │ │ │ │ Make sure your labels are loaded │ │ And the printer is turned on and ready. │ └───────────────────────────────────────────────────────────┘ This option will print mail-merged labels from your dealer database. Page 64 Shareware Tracker v3.0 ============================================================================== To Authors ========== ┌───────────────────────────────────────────────────────────┐ │ Use 15/16" by 3 1/2" Standard labels, 1 Across │ │ │ │ Make sure your labels are loaded │ │ And The printer is turned on and ready │ └───────────────────────────────────────────────────────────┘ This option will mail-merge labels from you author database. Shareware Tracker v3.0 Page 65 ============================================================================== Other Label Printing ==================== ╔═══════════════════════════════════════════════════════════════╗ ║ Mailing Labels Set-Up Screen ║ ╠═══════════════════════════════════════════════════════════════╣ ║ Line One...........: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ Line Two...........: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ Line Three.........: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ Line Four..........: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ║ Line Five..........: ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ║ ╟───────────────────────────────────────────────────────────────╢ ║ Print Label(s).....: ■■■■■■■■■■ ║ ╚═══════════════════════════════════════════════════════════════╝ This option will print out return address mailing labels for you. Line 1 ------ Type in the first line of this label. Line 2 ------ Type in the second line of this label or leave it blank. Line 3 ------ Type in the third line of this label or leave it blank. Line 4 ------ Type in the fourth line of this label or leave it blank. Line 5 ------ Type in the fifth line of this label or leave it blank. Page 66 Shareware Tracker v3.0 ============================================================================== Reports ======= A number of pre-defined reports are available. To see the information to be printed press the F1 key while that menu option is highlighted. Shareware Tracker v3.0 Page 67 ============================================================================== Income ====== All the options here will generate reports to show your income. If you want a yearly statement of income, use the Set Filter option to create criteria for the period you want reported. That is; DATE greater than 01/01/93 .AND. DATE less than 12/31/93 (For State Sales Tax in the 'Registered Users' report, you could add; .AND. STATE equal to <your state>) Then select <<done>> from the box. Type '1993' for the description, and press <ENTER>. The registered user's report will not show additional income, since upgrade, tech support, etc. sales might have come in a different period than the one you defined. To get a complete listing of your income, you'll need to generate a report for each database you have made entries to. (Upgrade Sales, Tech Support Sales, Other Income, etc.) Or, you could get 'quick and dirty'. Select the "Business Status" option from the 'Record Keeping' Menu, and press <Print Scrn>. The fields in this option can be edited. If you would like, you could re-set them at the beginning of each year. Then you'd see how your business is doing since the first of the year. Page 68 Shareware Tracker v3.0 ============================================================================== Registered Users ================ This option will print out the income received from the registered users file. It will not print the totals from the Additional Income files, since they might have accrued in a different period than you have defined in your Filter. It will include Sales Tax, Site Licenses, and Shipping totals. Shareware Tracker v3.0 Page 69 ============================================================================== Registration Service ==================== Print a list of all the 'Registration Service' income. Page 70 Shareware Tracker v3.0 ============================================================================== Royalties ========= This option will view or print all royalty income. Shareware Tracker v3.0 Page 71 ============================================================================== Upgrade Sales ============= This option will list all sales of upgrades. Set a filter to view the period you wish to view or print. Page 72 Shareware Tracker v3.0 ============================================================================== Technical Support Sales ======================= This option will list all tech support sales. Shareware Tracker v3.0 Page 73 ============================================================================== Subscription Sales ================== This option will list all your subscription sales. Page 74 Shareware Tracker v3.0 ============================================================================== Source Code Sales ================= This option will list all source code sales. Shareware Tracker v3.0 Page 75 ============================================================================== Other Income ============ This option will list all your other income. Page 76 Shareware Tracker v3.0 ============================================================================== Expenses ======== This option will list all your expenses. If you want a yearly statement of expense, use the Set Filter option to create criteria for the period you want reported. That is; DATE greater than or equal to 01/01/93 .AND. DATE less than or equal to 12/31/93 Then select <<done>> from the box. Type '1993' for the description, and press <ENTER>. The registered user's report will not show additional income, since upgrade, tech support, etc. sales might have come in a different period than the one you defined. To get a complete listing of your income, you'll need to generate a report for each database you have made entries to. (Upgrade Sales, Tech Support Sales, Other Income, etc.) Or, you could get 'quick and dirty'. Select the "Business Status" option from the 'Record Keeping' Menu, and press <Print Scrn>. The fields in this option can be edited. If you would like, you could re-set them at the beginning of each year. Then you'd see how your business is doing since the first of the year. Shareware Tracker v3.0 Page 77 ============================================================================== Data ==== This option will print out data reports. You can 'set a filter' here to list all the 'rack' vendors, or users whose tech support has expired, or anything else you might want to see. Page 78 Shareware Tracker v3.0 ============================================================================== Registered Users ================ This will print out all the data in the Registered Users file. You will be able to set a filter to print out one, all, or any users you select. (See the File Filter in the Appendix of the manual for more details on filtering.) Shareware Tracker v3.0 Page 79 ============================================================================== Submissions =========== This will print out all the data in the Submissions file. You will be able to set a filter to print out one, all, or any users you select. (See the File Filter in the Appendix of the manual for more details on filtering.) Page 80 Shareware Tracker v3.0 ============================================================================== Dealers ======= This will print out all the data in the Dealers file. You will be able to set a filter to print out one, all, or any users you select. (See the File Filter in the Appendix of the manual for more details on filtering.) Shareware Tracker v3.0 Page 81 ============================================================================== Authors ======= This will print out all the data in the Authors file. You will be able to set a filter to print out one, all, or any users you select. (See the File Filter in the Appendix of the manual for more details on filtering.) Page 82 Shareware Tracker v3.0 ============================================================================== Utilities ========== Press <ESC> to EXIT. Press <Enter> to see a list of Menu Options. Shareware Tracker v3.0 Page 83 ============================================================================== Set Reg Number ============== ╔═════════════════════════════════════════════╗ ║ Set new Reg #, Turn Tones On\Off ║ ╟─────────────────────────────────────────────╢ ║ Change registration number.: ■■■■■■■■■■■■ ║ ║ ║ ║ Get Beep On.......: ■ ║ ║ Error Beep On.....: ■ ║ ║ Alert Beep On.....: ■ ║ ╚═════════════════════════════════════════════╝ This option allows you to change the registration number. It can only go higher, never lower than the present assignment. It also allows you to turn off those annoying beeps, if you don't want to hear them. Last Reg. --------- Enter the registration number you want to change to. This number will be automatically incremented every time you add a new user. Get Beep -------- On or Off? Error Beep ---------- On or Off? Alert Beep ---------- On or Off? Page 84 Shareware Tracker v3.0 ============================================================================== Sort Files ========== This menu option packs and re-indexes all files in the system. I suggest you use this from time to time. Shareware Tracker v3.0 Page 85 ============================================================================== Color Selection =============== If you are using a color or composite monitor, this utility will let you change the color settings for the screens. You can also specify whether you want windows to explode and implode. Press <Enter>, a screen with various color combinations will appear. Selecting different colors for your program is simple. First, move the edit arrow next to the area you want to re-set the colors for (GRAPHICS, DATA FIELDS, ENHANCED, or SCREEN TEXT), then press <Enter>. Using the arrow keys to select a color combination, move the edit arrow to the left of the color you want to select, then press <Enter> again. A sample of the color combination will appear in the field for which it has been chosen. GRAPHICS ******** Graphics characters include menu boxes and screen borders. DATA FIELDS *********** Data fields are the regions of data input(reverses video region). For example, aa data field has a field length of 10, 10 spaces of the color selected here will appear on the screen. It is in these 10 spaces that you will make your entries. ENHANCED ******** This changes the colors of the SELECTED menu choices and other highlight bar options. SCREEN TEXT *********** All text displayed on the screen will use this color combination. EXPLODING WINDOWS ***************** This is a YES/NO option. It is used to determine whether or not your application will have windows that explode onto the screen or sneak into view. Shareware Tracker v3.0 Page 87 ============================================================================== Print User's Manual =================== ╔═══════════════════════════════════════════════════════════╗ ║ This option will print out the user's manual. ║ ║ It is best to use tractor feed paper. This manual will ║ ║ take about 100 pages to complete. Make sure the printer ║ ║ is on and ready. ║ ╚═══════════════════════════════════════════════════════════╝ Print the user's manual. Page 88 Shareware Tracker v3.0 ============================================================================== Registration Form ================= This option will allow you to view the registration form or print it out. Shareware Tracker v3.0 Page 89 ============================================================================== Hot Key Summary =============== This is a list of the hot key function of "Shareware Tracker". Page 90 Shareware Tracker v3.0 ============================================================================== F1 = Help ========== ╔═══════════════════════════════════════════════════════════╗ ║ Go to any "Menu Option" or to anyplace where the program ║ ║ expects data entry and press F1 for Help. ║ ╚═══════════════════════════════════════════════════════════╝ Go to the "Menu Option" or to any place in the program where data entry is expected and press F1 for Help. Shareware Tracker v3.0 Page 91 ============================================================================== F2 = Help Topics ================= (This procedure may be accessed by pressing hotkey F2.) Page 92 Shareware Tracker v3.0 ============================================================================== F3 = Phone Numbers =================== (This procedure may be accessed by pressing hotkey F3.) This Pop-up Phone Directory will allow you to maintain a phone database with names, addresses, and phone numbers of business and personal contacts. If you have a modem, you can dial any of the above phone numbers in the database. You may also print a pocket sized phone directory of all the names in the database. ACTIVE KEYS *********** A Add a record to the database E Edit highlighted record D Delete highlighted record S Search for record UpArrow Move up on record DownArrow Move down one record Esc Exit the directory Alt-A View/edit address info of highlighted record Alt-B Print phonebook Alt-L Print listing of all names in directory Alt-P Dial highlighted phone number Alt-R Redial Alt-S Set up communication parameters The field "LD" is for long-distance. In situations where the person has the same area code as you, yet is a long-distance call anyway, you would want to set the "LD" field for that person to "Y". The value of this field won't matter if the person has a different area code than you. AUTO-DIAL ******** CAUTION ******** IF YOU HAVE A MODEM, you can select Alt-P and dial the highlighted number. IF YOU DON'T HAVE A MODEM, and press Alt-P, this program will throw you out and you will go back to DOS. ALL GOOD PROGRAMS HAVE A WORK-AROUND. HERE'S MINE IF YOU DON'T HAVE A MODEM, DON'T PRESS ALT-P!! COMMUNICATION PARAMETERS Check these settings before you attempt to use the auto-dialer. They include,... PBX: If this is on, all numbers dialed will be preceded by a "9" and a half second pause. Default is off. Modem initialization string: Sent to the modem before dialing the number. Shareware Tracker v3.0 Page 93 ============================================================================== Default is "ATZ". Modem hang-up string: Sent to the modem after the call is terminated. Default is "ATH". Tone/Pulse: Set this to "T" for tone dialing, to "P" for pulse dialing. The default is "T". COM Port: Selects the COM Port to use for dialing. Default is 1. Local Area Code: Your area code. Timing Delay: This parameter exists because some modems like to wait longer than others between commands. The default is 1 second. If you are experiencing timing problems, try setting this to 1.5 or 2.0 seconds. Page 94 Shareware Tracker v3.0 ============================================================================== F4 = Appointment Calendar ========================== (This procedure may be accessed by pressing hotkey F4.) This is a multi-user calendar with an appointment tracker. You can point and shoot at any date and add, edit, and delete appointments for that date. You may also print and delete appointments for any range of dates. More advanced featured allow you to add periodically recurring appointments, and to view days and weeks at a glance to determine when you have free time to schedule an appointment. When you first enter the calendar, the current month will be displayed along with the first two weeks of the next month. The current day will blink. If there are any appointments for the current day, the first seven will be displayed in a window at the bottom of the screen. Any other days that have appointments will be displayed in reverse video on the calendar. ACTIVE KEYS ─────────── Left Arrow Go backward one day Right Arrow Go forward one day Up Arrow Go backward one week Down Arrow Go forward one week PgUp Go back one month PgDown Go forward one month Home Jump to first day of month End Jump to last day of month Enter Add/Edit/View appointments P Print appointments D Delete appointments T Daily time block W Weekly time blocks C Jump to current date (system) S Search for text in either description or notes of an appointment Esc Exit calendar ADDING/EDITING/VIEWING APPOINTMENTS ─────────────────────────────────── Use the navigation keys to move to the desired date, the press <Enter>. A browse window will appear near the bottom of the screen showing the time and description for all appointments. If there are no appointments for that date, you will automatically be placed in the Add mode. The following options are available at this point: Shareware Tracker v3.0 Page 95 ============================================================================== A Add new appointments E Edit highlighted appointment D Delete highlighted appointment M Move highlighted appointment R Recurring appointment N edit Notes for highlighted appointment Esc Exit calendar To add a new appointment press 'A'. Enter the user ID (This is who the appointment is for, not who it is with), along with the starting and ending time and a brief description of the appointment. ┌──────┐ │ NOTE │ └──────┘ The TIME is a twenty-four hour clock. 3:00 PM would be 15:00, 9:00 AM would be 09:00 (You have to add the preceding '0' before 9:00. The ending time cannot be earlier than the starting time. In addition, if you try to enter an appointment that creates a time conflict with an already existing appointment, you will get an error message to that effect. Press Control-W to save the new appointment or <ESC> to exit without saving. To edit a highlighted appointment, press 'E'. Make your changes, but the same rules apply from the Add mode. Press Ctrl-W to save the new appointment or <ESC> to exit without saving. To delete a highlighted appointment, press 'D'. You will be asked to confirm your request, respond by pressing 'Yes' or 'No'. You may move appointments from one day to another by pressing 'M'. A window will appear and ask you for the new date for this appointment. To add a recurring date, press 'R'. Follow the same steps as when adding a single appointment. After you press CTRL-W, you will be given the following options: i Every day of the week (Mon, Tues, etc.) ii Every other day of week iii Every...day of the month (1st, etc.) iv Every day v Every...day-of-week (e.g. 3rd Monday, etc.) vi Every weekday Highlight the desired option and press <Enter>. To add or edit notes for the highlighted appointment, press 'N'. A window will open below the appointment window, into which you may type away to your heart's content. Press CTRL-W to save your Page 96 Shareware Tracker v3.0 ============================================================================== edits, or Esc to exit without saving. Appointments that have notes attached to them will have a checkmark displayed to the right of the description. To exit back to the calendar, press <Esc>. PRINTING APPOINTMENTS ───────────────────── To print an appointment, press 'P'. You then have the option of printing for the current week, or for a range of dates. If you print for a week, you will be asked for a specific user ID (or "ALL" if you print for all users). If you print for a range of dates, you will be prompted to enter the starting and ending dates. If there are no appointments in that range, you will be informed. Otherwise, you will be asked if you want to include the Notes. DELETING APPOINTMENTS ───────────────────── To delete all appointments for a range of dates, press 'D'. You will be asked to enter the starting and ending dates. The number of affected appointments will be displayed, and you will be asked to confirm your request. Press 'Yes', if you want to delete them, or 'No', if you chicken out. TIME BLOCKS--DAILY ────────────────── As previously mentioned, when you are in the calendar and appointments exist for the current date, they will be displayed in a window near the bottom of the screen. However, let's say your in a hurry and need to know what times are available during the day. Press 'T'. A graph showing available and used time blocks will be displayed. The graph starts at 06:00 and ends at 22:00. Each block represents a fifteen minute interval. There will be one row for each person who has an appointment on this date. TIME BLOCKS--WEEKLY ─────────────────── Weekly time blocks are similar to daily time blocks, but not as detailed. When you press 'W', you will be presented with a daily breakdown of appointments for the current week. In this display, each daily graph begins at 06:00 and ends at 17:00, and each block represents an interval of one hour. Shareware Tracker v3.0 Page 97 ============================================================================== F5 = Calculator ================ (This procedure may be accessed by pressing hotkey F5.) ACTIVE KEYS *********** + Addition - Subtraction * Multiplication / Division ^ Exponentiation % Percentage C Clear current total E Clear current entry D Change number of decimals displayed R Round to specific number of decimals P Print (adding machine mode) M Memory operations (see "Memory Functions") = Process operation Enter Process operation Backspace Erase last digit entered Esc Exit Calculator MEMORY FUNCTIONS **************** To access the Memory Functions, press 'M'. KEY: ACTION: R Recall number stored in memory C Clear memory (reset to zero) + Add current number to memory - Subtract current number from memory * Multiply memory by current number / Divide memory by current number PRINT--ADDING MACHINE MODE ************************** By pressing 'P' for print, the calculator emulates an adding machine. This will be noted by a small 'P' next to the numbers window. Each calculation will be sent to the printer (if it is on- line). After all, if you've invested several thousands of dollars in PC hardware and software, why spend more for a ten-digit adding machine? Press 'P' again to toggle adding machine mode off. OTHER STUFF *********** The arrow keys will move the calculator around on the screen to get it out of the way of something you might want to look at. Pressing ALT-F10 will bring up a screen that allows you to change the colors of the calculator. It works pretty similar to the color selection utility. I'm not typing out all the information about that again, Page 98 Shareware Tracker v3.0 ============================================================================== I've been sitting here too long already. Play around with it, you'll figure it out. Shareware Tracker v3.0 Page 99 ============================================================================== F10 = Indexing ============== ╔═══════════════════════════════════════════════════════════╗ ║ In any browse screen you may change the way to index the ║ ║ files by pressing F10. Use the arrow keys to select the ║ ║ desired index and then press <Enter>. ║ ║ The data base will be sorted the way you tell it to. ║ ╚═══════════════════════════════════════════════════════════╝ In any browse screen you may choose a different way to index that particular file by pressing F10. Use the arrow keys to select the desired index and press <Enter>. The browse screen will sort the files the way you tell it to.